Job Description:

• Directly reporting to the Vice-President of the company 
• Coordinates executive communications, including taking calls, responding to emails and provides an advanced level of secretarial and technical assistance to top level of executives.
• Act as an office manager by handling all concerns from the branches.
• Prepares internal and external corporate documents for the Management Team and different department heads.
• Schedules meetings and appointments and manages travel itineraries of the executives.
• Maintains an organized filing system of paper and electronic documents.
• Can represent the immediate Superior in meetings and conferences on his/her behalf.
• Upholds a strict level of confidentiality.
• Develops and sustains a level of professionalism among staff and clientele.
• Any task maybe assigned from time to time

Job Description:

•  
• Monitors day to day operations of all branches.
• Actively pursue strategic and operational objectives
• Maintain constant communication with management, staff, and vendors to ensure proper operations of the organization
• Do field work / branch visit, creates report of branch concerns and development.
• Reports to management in the absence of Operations Manager.
• Relieves on function in branch if the needs arise
• Grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization’s internal capacity
• Track staffing requirements, hiring new employees as needed
• Lead, motivate, and support a large team within a time-sensitive and demanding environment, including setup and implementation of career development plans for all direct reports and problem resolution
• Manage timely data collection to update operations metrics to achieve productivity targets, reduce cost and deliver excellent customer service
• Partner with cross-functional support teams in improving the proprietary tools and systems.

Job Description:

• Oversee the effective and efficient delivery of services of the Legal Department.
• Represents the company during trials pending before the court of justice government agencies, and other instrumentalities.
• Directly represents the legal department before the management committee, relaying all legal concerns and issues of the company that require the said committee’s decision.
• Conduct Legal review and draft contracts and other legal documents.
• Provide legal opinion / advice in the protection of company’s interests.
• Assist the HR Department in assuring compliances with the rules and regulations of the DOLE.
• Liaise with external counsels in handling cases.
• Supervise and assist the paralegals in any task assigned to them by the management.
• Monitor cases and provide recommendation for the next course of action.
• Draft Internal and external legal and/or non legal related correspondence.
• Perform all other legal-related tasks as may be required by the management.

Job Description:

• In-charge of local purchases which includes monitoring and pick-up arrangement for local purchase. 
• Source domestic suppliers, update/monitor canvass sheet for local items. 
• Accepts order request from PM and create documentation from PO creation up to filing and maintenance
• Payment Request to suppliers for both import and local purchase. 
• Compute Landed Cost for local purchases and drop box updates. 
• Assist in other Purchasing activities such as but not limited to DTI compliance and other concern.

Job Description:

• Oversee the effective and efficient delivery of services of the legal department.
• Represents the Company during trials pending before the courts of justice, government agencies, and other instrumentalities if the Litigation Lawyer is not available.
• Directly represent the legal department before the Management Committee, relaying all legal concerns and issues of the company that require the said committee’s decision.
• Conduct legal review of and draft contracts and other legal documents.
• Provide legal opinion/advice in protection of company’s interests.
• Assist the HR department in assuring compliances with the rules and regulations of the DOLE.
• Liaise with external counsels in handling cases if the litigation lawyer is not available.
• Supervise and assist the paralegals in any task assigned to them by the management.
• Monitor cases and make recommendations for the next course of action.
• Perform all legal-related tasks as may be required by the management.
• Draft internal and external legal and/or non-legal-related correspondence.
• Proofread content and grammar of materials for the different departments of the company.

SUMMARY

Internal Auditors/Audit Supervisor helps an organization to accomplish its objectives by providing a regular and disciplined approach to effectiveness of Internal controls, risk management and governance processes. Internal auditors are independent and objective group within the company which is designed to add value and improve the company’s operations. 

Moreover, Auditors must possess a thorough knowledge of audit procedures especially on inventory count and operational audit.

Duties and Responsibilities:

• Part of the implementation team of the audit activity especially on Inventory and operational audit.
• Supervises audit team in performing assigned tasks and engagements.
• Reviews initially, reports and work performed by Internal Auditors to ensure that all tasks and output are within scope, accurate and timely
• Review and assessment of the current process and controls especially on Inventory related processes.
• Performs Inventory, standard operating procedure compliance and operational audit
• Identifying current company process risks

• Internal Auditors helps an organization to accomplish its objectives by providing a regular and disciplined approach to effectiveness of Internal controls, risk management and governance processes. Internal auditors are independent and objective group within the company which is designed to add value and improve the company’s operations. 
• Moreover, Auditors must possess a thorough knowledge of audit procedures especially on inventory count and operational audit.

Duties and Responsibilities:

• Part of the implementation team of the audit activity especially on Inventory and operational audit.
• Review and assessment of the current process and controls especially on Inventory related processes.
• Initially prepare audit reports reflecting the results of the audit activity performed
• Performs Inventory, standard operating procedure compliance and operational audit
• Identifying current company process risks

Job Description:

• Responsible in formulating, implementing and managing company’s overall supply chain and logistics strategy in order to maximize the operational efficiency and productivity of the company
• Play a crucial role in developing and maintaining good relationships with vendors, distributor, branches and sales.
• Responsible for strategic or tactical purchasing of materials and control of inventory by identifying how much is at each location and when to use it.
• Organize transportation routes while combining shipments where possible.
• Recruit, coach/train, steer, motivate the purchasing and product management team in attaining if not exceeding their respective KRAs and department KPIs
• Ensure proper product sourcing that meets the sales/customers’ needs and demands
• Liaise with other departments such as finance, sales, operations, administration in formulating & implementing improvements / best practices in terms of vendor management, procurement process, import process, government compliance, deliveries billings and product management.
• Support sales and marketing as to meeting product standards, pricing and service offers.

Job Description:

• Focus on sourcing, new suppliers, update suppliers list including new, current and previous vendors.
• Always in the lookout for suppliers that can serve and meet company needs in terms of new product offers, quality, price and service standards
• Assist in other purchasing activities such as but not limited to local purchases, document processing/filing and landed cost.
• Suggest new strategies in sourcing, new products offers/trends in the market 
• Assist the purchasing manager and other team members in other department activities as and when needed  

Job Description:

• Assist IT Support Officers in their daily task.

Job Description:

• Prepare daily and monthly financial  reports for Manager’s & Director’s
• File Taxes and other gov’t mandatories on time.
• Can handle people.
• Report Financial Statements to Managers & Directors.

Job Description:

• Maintain and Update Date Masters such as items, customers, locations, UOM, Employee, users & Licenses.
• Branch Support / Helpline for systems activities which their day to day operations (helpline)
• Responsible for training new system users.
• Responsible of weekly system entry Audit.
• Credit Memo posting ( Head Office & Branches)
• Reserve manpower to act as support when SAS are on leave to take over.
• Assist MID Head from all its Admin task such as Manpower, Data gathering, consolidation, and preparation of data analysis.

Job description:

• Ensure to follow and implement the Warehouse Standard Operation Procedure

• Ensure the warehouse operates at peak efficiency, with customer satisfaction being the primary goal, by supervising, organizing, directing, and training warehouse employees and establishing, monitoring, and managing operation goals

• Develop warehouse operations systems by determining product handling and storage requirements, equipment utilization, inventory management, gate processes, and shipping

• Train and manage a warehouse team to solve day-to-day operational issues and reach short- and long-term performance goals

• Oversee daily operations, while controlling and managing inventory and logistics

• Review and prepare workflow, manning and space requirements, equipment layout, and action plans while ensuring productivity, quality and customer service standards are met

• Maintain a safe and healthy work environment by establishing, following, and enforcing standards and procedures and complying with legal regulations

• Supervise daily activities of the warehouse, including quality assurance, inventory control, space management, shipping, and customer service

• Schedule and oversee warehouse team to meet the demands of the fulfillment center, and manage the flow and quality of work to maximize efficiency and minimize overtime

• Inspect equipment, tools, and machinery regularly, and oversee general maintenance as needed

• Meet regularly with warehouse supervisor to review, analyze, and develop actionable plans for productivity and loss prevention

• Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures

• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions

• Contributes to team effort by accomplishing related results as needed

• Control inventory level by conducting physical count

• Managing the layout and set up of the warehouse for the appropriate storage of goods and supplies.

• Managing and checking all inventory records and making evaluation reports.

• Must also motivate his staff to make an effective and efficient team

• Gate pass – Approval

• Provide reports such as: IR/Recon/Memos etc.

• Perform other job related functions and must act in accordance with Operations Head or Management instructions and decisions.